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Event Reservations

The Hosted Event Reservation System is designed to be used at events held by small to medium size organizations that require reservation, such as monthly meetings or annual banquets. The system maintains an online roster of all members this includes contact, work and membership information. A member’s information can be made private so that it is not visible online.

The system has multiple functions that are useful in running a successful event. The integrated credit card function lets members prepay for reservations, raffle tickets, 50-50 and money tree tickets online (if allowed by law). The email function allows the system administrator to send emails regarding events to any and all members on the roster. Members/guests will automatically receive confirmation emails for each reservation.

Our system also houses a collection of extensive reports. The Hostess Report is designed to rapidly check in members/guests with raffle purchases and meal choice information. The Meal Report helps the kitchen and staff prepare for the event. The Daily Card Report shows the reservations and amount by date for quick and easy credit card statement reconciliation. The daily sweep from the credit card processor to the bank ensures that funds are always available.

The event setup functions let staff easily set up events with early bird and standard pricing for members/guests by date and time range. Each event can have up to four meal choices with optional up-charge by meal choice.

There is no hardware investment necessary. This cloud-based system resides on our servers in an enterprise-class data center. Using MPLS backbone delivering internet and layer 2 communications, real-time off-site data backups, battery and electric generator service we can ensure a most reliable and secure service. An optional SSL certificate provides an extra layer of security to guarantee the safety of all client data.

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Lottery Lottery

  • Useful when the number of possible reservations exceed the number of applicants
  • Enforce impartiality and fairness with 4 major & 32 minor algorithms
  • Placement can also take into consideration
    • Member/guest history
    • Organization rules
  • Send automatic email and/or text notification when participant is chosen

Main Features Main Features

  • Maintain a roster of all members, including
    • Contact information
    • Work information
    • Membership information
  • A member's information can be made private from non-staff
  • The integrated credit card function allows members to prepay for
    • Reservations
    • Raffles
    • 50-50
    • Money trees
  • Send any and all members emails regarding
    • Upcoming events
    • Confirmation emails for reservations
  • Extensive reporting
    • Hostess Report - check in participants with raffle purchase and meal info
    • Meal Report - facilitate meal prep for kitchen and staff
    • Daily Credit Card Report - see reservations and amount by date for
      • Quick credit card statement reconciliation
      • A daily sweep from the processor to bank ensure that funds are always available
  • Setup Functions help staff with event prep
    • Early bird/standard pricing
    • Pricing by date and time range
    • Up to 4 meal choices with optional upcharge by meal choice

At the door At the door

  • Track members/guests without reservations
  • Process credit cards at the door using any mobile device with internet access
    • Enter member/guest information
    • Add raffle ticket sales
    • Swipe credit card
    • Automatically send member/guest email receipt
  • Check in members/guests with reservations
    • Automatically updates attendance record
    • Tracks No Shows
If you have additional questions, or want an online demonstration of the system, please visit our FAQ Page or Contact Us.